Our goal in the work package “Project management and Coordination” is to manage the project in a sound, transparent, and efficient manner throughout its two-year duration. We will establish a flexible and agile governance structure to ensure an efficient implementation of the work plan. By clarifying roles, responsibilities, and decision-making processes, we will promote transparency, accountability, and optimize project management and resource allocation. At the same time, we recognize the importance of flexibility and agility in responding to challenges. Our governance structure will enable us to adapt quickly, adjust priorities, and make timely decisions. Regular assessments and reviews will help us refine our processes for optimal project performance. Effective communication and collaboration will be prioritized among stakeholders. We have established MS Teams as the digital project management tool to facilitate coordination and promote a sense of shared ownership and accountability. We will monitor the progress using a project Kanban in MS Teams and make sure the information there is synchronized for all project members. We also assess risks and implement mitigation strategies. Regular reporting will provide stakeholders with comprehensive updates on project status, milestones, and adjustments made.

Task 1.1. Committee management and WP Coordination.
Task 1.2. Facilitate Communication and Exchange.
Task 1.3. Consortium Management.
Task 1.4. Quality Assurance.
Task 1.5. Reporting.

In this Work Package, our primary focus is to enhance the administrative procedures, tools, and services related to the digitalization of universities. The aim is to strengthen each institution’s capacity in this area and facilitate local organizational development projects. To foster collaboration and knowledge sharing, administrative officers will be matched through exchange formats such as job shadowing. This will bring administrations closer to each other and encourage the exchange of best practices. To ensure the widespread adoption of digitalization advancements, Digital Guides will be introduced to facilitate the integration of digital processes throughout the institutions. These guides will serve as resources to assist in implementing and mainstreaming digitalization efforts. Additionally, diversity awareness will be promoted across various work packages. Targeted trainings will be conducted for individuals with management responsibilities and committee activities, both in administration and science. These trainings aim to prevent gender bias in selection decisions and personnel management for managers, while also addressing issues of sexism and racism in teaching. For students from marginalized groups, empowerment training and critical whiteness education will be provided to foster an inclusive learning environment. Through these initiatives, we strive to improve the administrative landscape of universities in the digital era while promoting diversity, inclusion, and equality within our institutions.

Task 3.1. (Online) Matching-Events for interested university staff for job shadowing
Task 3.2. Develop awareness-raising formats on dimensions of diversity (racial attribution, gender bias or social origin etc.) and inclusion.
T3.3. Identification and training of digital guides among the university administration personnel.
T3.4. (Virtual) Job shadowing for administrative personnel.
T3.5. Support of local organizational development projects (e.g. change management, interface optimization, process optimization), exchange of experiences and/or support by advisory teams.

Here you can read the results of Work Package 3

In the pursuit of an inclusive digital transformation, our focus in this project is to leverage the partner universities’ existing international networks. These networks not only encompass their own histories but also reflect the diverse backgrounds of their respective countries. Our objective is to identify and provide access to these networks for all project partners, creating a network of networks that facilitates the dissemination of project results and the infusion of fresh ideas. To ensure wide-reaching dissemination, we will employ various formats tailored to specific target groups such as teachers, students, and administrative personnel. Through targeted dissemination activities, we aim to maximize the project’s outreach and impact at both the European and global levels. This will enable the scalability of DigiUGov activities developed within the project, as well as foster the sharing of best practices. By tapping into established international networks, employing diverse dissemination formats, and maximizing outreach at regional and global levels, we strive to create a collaborative environment for an inclusive digital transformation. This approach will allow us to distribute project outcomes widely, exchange innovative ideas, and share best practices, ultimately contributing to the advancement of digital governance in higher education.

Task 6.1. Networks for digitalization: identify and connect different networks; generate spaces for dialogue; connecting the different rectors conferences.
Task 6.2. Establish relationships with other Erasmus funded projects in Colombia and Mexico.
Task 6.3. Dissemination of results / outreach events.
Task 6.4. Presentations of project outcomes at scientific conferences and publication of papers.

Results of Task 6.3. Dissemination of results / outreach events.

DigiUGov at EurOportunidades 2023

Results of Task 6.4. Presentations of project outcomes at scientific conferences and publication of papers.

DigiUGov at The University: Future Festival